Use this calculator to see typical catering pricing for common jobs in 2026 — then build and send your quote with WrenchBid.
Select a job type, enter details, and see the typical market range
Typical ranges from industry data — your market may vary
2-3 entrees, sides, and drinks
Appetizer, entree, and dessert with wait staff
Passed hors d'oeuvres and stations
Grilled proteins, sides, and disposable ware
Pastries, fruit, eggs, and coffee service
Per staff member — servers $25-35/hr, bartenders $30-45/hr
Your rate depends on more than just the job — here's what moves the needle
Rates in major metros can be 30–50% higher than rural areas. Know your local market.
Seasoned pros with a track record and reviews command higher rates than newcomers.
Licensed and insured contractors justify premium pricing. Customers expect it.
Material prices fluctuate with supply chains and supplier relationships.
Trucks, tools, insurance, office costs, and employees all factor into your rate.
High demand and low competition let you charge more. Slow seasons may require flexibility.
Use this as a starting point — then build and send your exact quote in 30 seconds with WrenchBid.
Try WrenchBid free WrenchBid for Caterers →