Catering

Catering quotes in 30 seconds, not 30 minutes

Catering quotes involve headcount, menu, staffing, and rentals — every event is a custom bid. WrenchBid turns your voice into a professional quote you can text to the customer on the spot.

Try WrenchBid free

Build & preview free · Create an account to send · Works on any phone

In short

WrenchBid is a free voice-to-quote app for caterers. Speak your line items, materials, labor, and price out loud — the app builds a professional quote in about 30 seconds and texts or emails it to your customer. Free for the first 100 contractors, then $8.99/month. Works in any browser on any phone — no app download required. Optional online payments via Stripe.

Why Caterers love WrenchBid

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Per-person pricing changes with menu complexity and dietary needs

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Staffing, rentals, setup, and cleanup are separate line items clients don't always expect

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Clients compare 3-4 caterers — the clearest, fastest quote wins the event

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WrenchBid handles the paperwork. Speak your price, review the quote, and send it — all from your phone.

See it in action

Here's what a catering quote sounds like with WrenchBid:

🎤 You say:

"Corporate lunch for Apex Tech — 60 guests at $28 per person, 2 servers for 4 hours at $35 an hour, disposable service ware $90, delivery and setup $150, total $2,170."

WrenchBid formats this into a professional quote with line items, totals, and your business info — ready to send.

Why voice quoting works for caterers

Catering quotes involve menu options, headcount, staffing levels, rentals, and logistics — a lot of moving parts discussed over the phone or at a tasting. Speaking the proposal right after the client conversation captures every menu item and service detail while it is fresh.

Quoting tips for caterers

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Quote per person with a clear headcount minimum — it sets expectations and protects your margins on smaller events.

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Break out staffing, rentals, and delivery as separate line items so the client sees where costs go beyond food.

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Include a dietary accommodation note so the client knows you can handle vegetarian, vegan, and allergy requests.

Common catering pricing questions

How much should I charge for catering?

Most caterers charge $20–$75 per person depending on menu and service style. Quote per-person pricing alongside the total so clients can see how headcount changes affect the bottom line. Break out staffing, rentals, and delivery as their own items.

How to price a catering job

Calculate per-person food cost by menu, add staffing hours, delivery, setup, cleanup, and rentals. Include minimum headcount and overage terms. WrenchBid lets you speak the full proposal after a tasting or phone consultation and sends a professional quote before the client calls the next caterer.

What should a catering estimate include?

List per-person food cost, staffing with hourly rates, service ware, delivery and setup, cleanup, and rental fees as separate items. Include the minimum guest count and overage policy so there are no surprises if the headcount changes.